Constitution of Camden Canals and Narrowboat Association

1. NAME

The name of the organisation shall be Camden Canals and Narrowboat Association, hereinafter referred to as ‘the
Association’.

2. OBJECTS

a) The Association shall be non-profit-making and its main objects shall be:

i. To provide for people living or working in the London Borough of Camden and the surrounding area a range of social and educational opportunities on narrowboats and on the canals.

ii. To maintain one or more narrowboats and other facilities in relation to (a) (i) above

iii. To promote greater understanding of the history and role of narrowboats and the canals in Camden and in other areas.

iv. To function as an approved training centre under the aegis of the National Community Boats Association

v. In providing services and facilities the Association shall give priority (wherever possible and practical) to sections of the community experiencing social and economic deprivation

b) The Association shall also be able to pursue other objects consistent with those above and in pursuing any or all of these objects it shall be entitled to raise funds, employ staff, acquire or lease one or more narrowboats, acquire or lease premises and other assets, hold narrowboats or other resources in trust, and generally utilise its funds for purposes consistent with the pursuance of these objects.

3. MEMBERSHIP

Membership shall be open to any adult who has completed a CCNA volunteer form and obtained a satisfactory Criminal Record Bureau Disclosure (CRB)

4. FINANCE

a) The Management Committee shall ensure proper accounts are kept of all income and expenditure of the Association and its assets and liabilities.

b) Each year final accounts shall be prepared and inspected in the manner required by Company and Charity Law.

c) Each year at the AGM or at a subsequent meeting of the Management Committee a competent person will be invited to inspect the accounts.

5. MANAGEMENT COMMITTEE

The Committee shall consist of:
a) The Chair, Vice-Chair, Treasurer, Company Secretary, Minutes Secretary, Marketing Officer, Bookings Officer, Boat Officer, Training and Safety Officer.

b) Directors/Trustees, if not in (a) above.

c) Other members as required for particular projects

d) Members who wish to attend.

6. COMMITTEE MEETINGS

The Committee shall normally meet on a monthly basis. Agendas shall normally be compiled by the Minutes Secretary for approval of the Chair before circulation, and circulated at least one week before each meeting. Minutes shall be kept of all meetings. The meeting will be quorate if a minimum of 3 officers and/or Trustee/Directors, as at 5(a) to 5(c) are present.

7. OFFICERS

a) At the AGM, members shall elect a Chair, Treasurer and other officers as it sees fit, and appoint the Minutes Secretary.

b) Members, by resolution at a general meeting, may also appoint ex- officio officers (e.g President of the Association), if they wish, though such appointees will not have voting rights unless also currently Trustee/Directors.

8. VOTING

a) At Management Committee meetings, the Chair will decide who may vote on proposals/resolutions etc: either all present or only elected Committee members.

b) Voting shall normally be by ‘show of hands’.

9. DISMISSING/DISQUALIFYING MEMBERS

Members may be suspended by the Committee if they:

a) Commit a criminal offence, or take part in activities that have damaged or are considered likely to significantly damage the interests or reputation of the Association;

b) Act in a way that is contrary to the aims and objectives of the Association, or belong to an organisation opposed to such aims and objectives

c) As an office-holder, fail to attend more than four meetings of the Management Committee in a calendar year without an explanation that is acceptable to that Committee.

Whenever a member is suspended in this way, the Management Committee must arrange an Extraordinary
General Meeting of members within 30 days (unless both the member concerned and the Committee agree to a
longer period), to consider both sides of the case, and decide whether to terminate the membership or lift the
suspension. The decision will be by simple majority of those present voting at the EGM.

10. APPEALS/TERMINATION OF MEMBERSHIP

Any individual refused membership may lodge an appeal within four weeks to be heard at the next General Meeting of members of the Association (provided that 21 Days’ notice of the appeal is given to members) and a
simple majority of members present and voting on the day shall be sufficient to decide the issue.

11. SUBCRIPTIONS

The Management Committee shall have the power to determine a membership subscription and to amend or review this from time to time.

12. SUB-COMITTEES AND DELEGATION

The Management Committee shall have the power to establish sub-committees and working parties as it sees fit and delegate to them any of the powers that the Management Committee has itself.

13. GENERAL MEETINGS

a) Each Annual General Meeting shall take place within 15 months of the preceding one.

b) At the AGM each member shall have one vote on all resolutions or motions.

c) The business of the AGM shall normally include reports on the work of the Association, consideration of a statement of income and expenditure for the previous year and the balance sheet, arrangement of inspection of the accounts and election of members of the Management Committee. All other business shall be deemed special and shall only take place at the AGM if notice of that business is given to all members with the notice of the AGM at least 21 days prior to the meeting.

d) The quorum for the AGM, and all General Meetings of members, shall be 10% of the membership.

e) All meetings of members convened by the Management Committee, other than the AGM, shall be known as Extraordinary General Meetings. An Extraordinary General Meeting convened to pass a Special Resolution shall require at least 21 days’ notice. AGMs shall require 14 days’ notice.

f) The Chair of the Management Committee shall chair all General Meetings but in his/her absence the members may choose another member of the Management Committee to chair their meeting.

g) The form of voting at General Meetings on any issue shall be by show of hands unless at least 20% of the members present request a secret ballot. (The requirement for a secret ballot can be withdrawn at any time prior to the ballot itself). A simple majority of those present and voting shall be sufficient to determine any issue. In the case of a tied vote the Chair shall have a second or casting vote. A secret ballot cannot be requested on the question of election of a Chair for the meeting, or the adjournment of the meeting.

14. DISSOLUTION

If members of the Management Committee conclude that then Association should be dissolved, an Extraordinary
General Meeting should be convened to consider a special resolution to that effect.

At the EGM a simple majority of members present and voting shall be sufficient to decide the issue.

Upon dissolution all assets and facilities of the Association (after all due debts and bills have been paid) shall be
distributed to similar charitable organisations in the London area with aims consistent with the objects of the
Association.

This constitution was adopted as the revised Constitution of the Camden Canals and Narrowboat Association at its meeting held on 7th April 2009.

The original constitution on which the above is based was adopted as the Constitution of the Camden Canals and Narrowboat Association at its inaugural meeting held on 20th July 1995.